AI-run workflows for document-heavy operations.
Contracts, invoices, filings, applications, onboarding packets — whatever lands in a shared inbox and has to be sorted before anyone can act on it. Built on your documents, measured against your baseline, handed over in weeks.
The work before the work
Every mid-sized company has two or three document-driven processes that nobody has automated. Contracts, invoices, claims, filings, applications, customer paperwork. They arrive by email, in every format, from everyone. Before anyone qualified can act on one, somebody has to work out what it is, pull the facts that matter, check it against the rules, and send it to the right place. That somebody is a skilled person, the rules live in their head, and the queue is never empty.
The systems you already own assume that work is done before the document reaches them. It isn't. We do it.
One pattern, any document
Every process we build follows the same five steps. Your documents and your rules change; the engine does not.
- 01
Intake.
Watch the mailbox or folder; pull every attachment, in any format; spot duplicates and new versions.
- 02
Identify.
What it is, who it is from, whether it is new, a change, or a renewal.
- 03
Extract.
The handful of facts your team actually uses to decide.
- 04
Check.
Each fact against your written rules; anything off-standard flagged and ranked.
- 05
Route.
A one-page note on the thread, the item filed by type and result, one record written to the system you already track it in. A person decides; the system never sends, signs, or changes anything on its own.
Processes this fits, including:
- Contract intake and triage: NDAs, vendor agreements, SOWs, renewals, checked against your playbook before counsel opens the file
- Invoice and accounts-payable exceptions: the mismatches, missing POs, and odd formats your AP software rejects
- Corporate filings, KYC, and compliance packets at corporate-services and professional firms
- Vendor and customer onboarding paperwork
- Claims, applications, and inbound correspondence that need reading before they can be assigned
If documents arrive, someone has to sort them, and the rules live in one person's head, it fits. We sit upstream of your contract, document, finance, and ticketing systems and feed them. Nothing is replaced.
Three steps, each one de-risks the next
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1.
Workflow Audit
We map one process end to end, measure what it costs you today in hours, cycle time, and rework, and write your playbook: the rules your team applies by instinct, on paper for the first time. You get the playbook, the baseline numbers, a build plan with an ROI estimate, and a priced Pilot proposal. Founding-client pricing for the first two.
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2.
Pilot Build
A working automation for the audited process, running on your real documents, writing into one system you already use. Delivered with before-and-after metrics against the Audit baseline, handover documentation, and thirty days of support.
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3.
Retainer
We own the workflow: extend it to the next process, add destinations, monitor and improve it, and train your team to run it. Three-month minimum.
Vector Space is a delivery practice with a team across the United States and India and twenty years of enterprise workflow delivery behind it. We build on your documents, measure against your baseline, and hand over something your team can run.
Start with a conversation
Thirty minutes. You describe one process that eats skilled hours; we tell you whether it fits and what the Audit would look at. No deck.